Scheduling

Three ways to schedule

1. Per-article: open the article, pick a date and time under Schedule publish in the sidebar and click Schedule. The time must be in the future. Status flips to Scheduled. Unschedule in the Publish panel sends it back to Ready.

2. Calendar drag and drop: open Calendar. Scheduled articles appear as blue events, published ones green, failed ones red. Drag a scheduled event to another day or time to reschedule it. Click an event to open its editor. Published articles cannot be moved; dragging one changes nothing.

3. Batch approve: useful when you want every article in a batch on a regular cadence. It needs the Agency or Business plan, or lifetime tier 4 and up.

• Click Batch approve (N), where N is the number of Ready articles. If the calendar is filtered by site, N counts only that site and the batch schedules only that site's articles.
• Pick when the first article goes out: a date and a time, in your own time zone, the one your browser reports. The dialog proposes the next available slot (today if the time is still at least 30 minutes away, otherwise tomorrow). Later articles keep the same time of day.
• Set the days between publishing days (1 to 30, default 1) and the days of the week that may publish. Turn Saturday and Sunday off for a weekday-only blog; the cadence then counts only the days you left on, so "every 2 days, Monday to Friday" gives Monday, Wednesday, Friday, Tuesday, Thursday.
• Set the articles per day (1 to 5, default 1). With more than one, choose the time of the last article of the day; the others spread evenly between the first and the last, snapped to a 5-minute grid and at least 15 minutes apart.
• Read the preview: it shows how many articles are being scheduled, the first and the last slot, and the first few dates. If the start is less than 30 minutes away or the daily window is too short, the preview says so and the button stays off until you fix it.
• Click Approve and schedule. Every Ready article in scope gets a slot, in order of last update with the oldest first. When the calendar is not filtered by site, the articles are dealt out across your sites in turn, so each site gets a steady flow instead of one site's articles all in a row. The confirmation message tells you the first and the last slot. Scheduling counts as your approval of each article, so the review trail records it.
• Your cadence, weekdays, articles per day, start time and end time are remembered in this browser for the next batch. The start date is not: it is proposed fresh every time.

Ready articles do not show on the calendar until they are scheduled; the count on the button tells you how many are waiting.

Behind the scenes

Quibo checks every 5 minutes for articles due to publish, up to 25 per run, and pushes them to your CMS. Each article publishes exactly once. If your CMS rejects an article (for example a rotated password or a missing field), it goes back to Ready with the reason shown on its detail page and the schedule cleared. Fix the cause, then click Publish now or schedule it again; nothing is regenerated.

A scheduled content refresh updates the existing post on your CMS instead of creating a new one.

Time zones

Batch approve dates and times are read in your browser's time zone, and each slot keeps that local time even across daylight saving changes. The calendar shows times in your browser's time zone too.

What if I'm in vacation mode

Schedule the entire batch at once with batch approve. Walk away. Come back to a fully published month.

Calendar feed

The Subscribe to calendar feed card at the bottom of the calendar gives you an iCal URL for Google Calendar, Outlook or Apple Calendar, listing your scheduled and published articles.